Convention and Meeting Management

Convention and meeting management involves organizing any number of moving parts and pieces. While our program management teams make sure your exhibit is perfect at show opening, we have another department that arranges details away from the booth: details such as sponsorships, industry and association relations, housing, registration, meeting rooms, or off-site events like thought leader dinners or symposia.

We Lighten Your Load

At Access, we take a holistic approach to your program and event participation. While we make sure that you have a stunning exhibit on the floor when the show opens, we know that other details need attention. And when we take those details off your to-do list, we give you the freedom to make sure your event strategy is your top of mind concern and the tactics supporting your strategy work flawlessly.

Among our services, we offer help in show selection, space selection, and budget management. We are on show site to assess attendance, audience, and competitive positioning. Our long-standing relationships with show organizers and associations allow us to advocate for you. We help you choose a sponsorship that enhances your brand, not merely one from a list provided by the organizer. If the sponsorship you want isn’t on that list, we will help you approach the organizer to create one that resonates with your message.

When you are responsible for a large (or even a small or medium-sized) contingent from your company at a show, you can count on us to arrange housing, registration, and transportation. We can do everything from making restaurant reservations to orchestrating a meeting for thought leaders in your specialty area.

Specialty Meetings Management

When you rely on the dedicated meetings group at Access to arrange a comprehensive event, you can be sure it will be engaging and memorable. In the case of medical meetings, you can also be sure it is compliant. Whether we handle the entire event or individual elements, count on us to deliver an unforgettable experience. Our portfolio includes product launches, sales meetings, KOL dinners and roundtables, and medical advisory boards. In addition to orchestrating the events themselves, we help with venue selection, hotel reservations, speaker preparation, stage and lighting design, and all the elements that will make your meeting or event a resounding success.

Thought Leader Availability

Access knows bringing together thought leaders such as key opinion leaders (KOLs) at medical congresses is taking advantage of the available brainpower. Gathering thought leaders allows your company to gather data and helps in the development of new products, strategies, and educational content.

These thought leaders are busy people and rarely available in their everyday environments. While the possibility of an online forum exists, they prefer face-to-face encounters and sharing. Some of them know each other already and welcome the free flow of ideas.

Access provides optimal support for KOL dinners and roundtables. Our meetings professionals are certified to ensure compliance at all medical events. There is no need to go to another provider.

…and Finally

In addition to orchestrating the events themselves, we help with venue selection, hotel reservations, speaker preparation, stage and lighting design, and all the elements that will make your meeting or
event memorable.

Trends & Insights

Have a Project?